- The time and talents donated to the Charities by Performing Artists will assist a Charity to raise funds and increase awareness of the particular Charitable Causes they support. However, the Performing Artist should always bear in mind that performing for a charity event permits the Performing Artist to showcase their talents to the public at large. Therefore, it is beneficial to both performers and charities for the Performing Artist to perform at their professional best that which will significantly add to their own public exposure as well of that of the Charity.
- A successful charity event, like any other public performance, will require the necessary pre-event logistics. This will mean for the Performing Artist to discuss with the Charity such things as the possible need for rehearsals at the actual event site in order to ascertain and ensure, for example, that the event site has a suitable PA System, power supply, etc and to be able to adjust accordingly. The Performing Artist may also need to negotiate or discuss with the Charity any additional requirements as a result of any test or choice of the event site and whether the Charity can supply any additional requirements including but not limited to equipment, in cases where the event site has limited items such as a PA system, equipment amplifiers, etc available.
- In addition to this, the Performing Artist should be permitted to enter into a collaborative discussion with those personnel at the Charity who are dealing with the pre-event logistics on topics as wide and varied as the lighting, props, settings and/or costumes . However, it should be remembered that at all times the final decision regarding implementation of the event details will ultimately rest with the manager of the charity event, who will be giving his or her final approval.
- It recommended that the Performing Artists enter into a spirit of productive collaboration with the organisers of the charity event as discussions around such items as costumes, set design and live song arrangement can result in an enhanced performance by the Performing Artist at the charity event.
- In accordance with the Guidelines for Charities, it may be possible that the Charity, within their reasonable opinion and in their sole discretion, may need or decide to change the date of the charity event or cancel the charity event permanently due to a change in circumstances. In the case of the Performing Artist an unforeseen event may also occur such as a sudden illness or a family issue requiring the Performing to cancel their own attendance at the charity event. The Performing Artist is requested to act in a professional and courteous manner to use all best endeavours to immediately inform the Charity as soon as possible that he or she may not be able to perform at the charity event.
- It is a legal requirement that the consumption of alcohol and/or illicit drugs may not be consumed before, during or on the event site including but not limited to during rehearsals. Therefore, Charites may have a zero tolerance policy towards any consumption of any of these items and any other issue they consider or have cause to believe that it will be detrimental to the charity event.
- This is especially important as a significant number of charity events are now adopting a zero tolerance policy towards the consumption of alcohol, illicit drugs, and/or verbal and physical abuse. This is necessary to ensure the safety of the Performing Artist and the attendees of the charity event, and to further avoid any damage to the reputation of either the Charity and/or Performing Artist. This zero tolerance rule applies to not only the Performing Artist but all employees, group members, associates, contractors, invitees and friends who may be in attendance. The Charity has the right to apply the same right to ban, remove, make a legal claim against or any other legal rights to which them may be entitled against any offender that may be associated directly or indirectly with the Performing Artist at any time.
- As cited in the Guidelines for Charities, it is hoped that the role of Artists4ACause.org will assist to facilitate connections between Charities and Performing Artists, that will result in long lasting beneficial relationships for both parties and to result in possible future collaborations. In addition, any Performing Artist must, at all times, act in a respectable professional manner and this should not only extend to the Charity members, but also to attendees in the audience who will expect a truly professional performance and who may include families with small children. We ask that the Performing Artist consider and take this into account with their performance and its appropriateness. In particular, if some areas of the performance would be considered offensive to small children or any person, race, religion, political or other matter, including but not limited to swearing, or other inappropriate language, it is requested that this be adjusted by the Performing Artist prior to the performance and to meet the requirements of the charity event and cause. This includes but is not limited to such things as what is termed as “shock rock” antics on stage to provide a visual spectacle to likely only a niche audience of fans. As a charity event may have a different audience, the Performing Artist is asked to to re-evaluate and consider their repertoire of material in order to cater for this type of audience and adjust their performance accordingly.
- Any sexual harassment, inappropriate behaviour or other forms of discourteous or discriminatory behavior towards anyone involved with the charity event will not be tolerated. All parties witnessing or involved in such behaviour are expected to immediately report this to the manager of the charity event.
- We also expect and ask that the Performing Artist ensures that their stage or performance platform is left in a tidy and clean condition in order to help the volunteers that are assisting to clear up any mess left behind. Please remember these are volunteers and are not employees who are volunteering their time.
- The Performing Artist is not encouraged to bring any valuable items to the charity event unless they are able to provide safekeeping. However, in the event a Performing Artist does bring any personal items of value, it recommended to speak to the manager of the event to see if they may assist in providing or recommending safe storage.
- As it likely that the Performing Artists will use some or all of the stage equipment provided by the event location or by the Charity such as stage props etc, the Performing Artist agrees to respect and not cause damage or otherwise do any acts which may cause or is likely to cause damage or harm to this property. Any property damage that may be attributable to the negligence or direct intentional acts of the Performing Artist or their invitees, employees, entourage etc will be the subject of a claim by the Charity or event location for reimbursement.
- In regards to an injury occurring to the Performing Artist during their performance or in some other way associated with the charity event, the Performing Artist should discuss with the Charity if they have any set protocols to be followed if such an incident occurs and if they also have the pertinent first aid equipment on hand to deal with the injury of the Performing Artist. Appropriate insurances should be in place for both parties in any event. Furthermore, the incident of an injury should be immediately reported and documented to the manager of the charity event so that this information is available to both medical practitioners and legal practitioners.
- The Performing Artist is entitled and has the right to feel comfortable, at ease, and feel safe at the event place of performance. It is up to the Performing Artist to ensure that a genuine discussion of this occurs by both parties prior to the Performing Artist agreeing to perform at the charity event.
- There have been many instances in commercial performances where the Performing Artist has had to leave the stage for a period of time eg due to illness. The Performing Artist and the Charity should discuss and plan alternatives and consider a contingency plan for such events or in the case of any such issues.
- As professional courtesy to the Charity, the Performing Artist agrees to be punctual in arriving on time for pre-event rehearsals and for the performance event itself.
